Graduation Check Process (UG)

Applications can be submitted online via Student Center (My Academics > Graduation and Advisement Services) in SIS (Guide).  In SIS, students should make sure:

- the English and Chinese name(s) are accurately registered – to ensure the name(s) are correct as they will be printed on the degree diploma and award certification letter as recorded in SIS.  For any changes, students should notify the Academic Registry with the Form RR-11.

- all major programs (and tracks/options if any) and minor programs enrolled are included – only the programs officially registered in SIS will be included in the degree check and award.  Students who wish to enroll in or withdraw from any program should approach the department concerned for advice.

- all the degree requirements in the advisement report are satisfied – once students have applied for graduation, they will not be able to register for courses in subsequent terms (including Winter/Summer terms).  If any “Not Satisfied” section can be settled by rearrangement of courses used in different requirements, you may submit a request for course swap via the SIS by the end of the graduation application period.

(For students admitted in the 2018-19 intake or after)

Students who have successfully completed all degree requirements after the final graduation check may submit a request to swap any course to enhance the Major Cumulative Grade Average (MCGA) by the respective deadline stated in the Key Dates for Graduation section.

Students should also note that NO further changes in the academic record (MGGA or Class of Honors) will be entertained after their graduation is approved by the University. Therefore, while checking their grades, students should check the MGGA from the advisement report regularly.


(For students admitted in the 2017-18 intake or before)

Students who have successfully completed all degree requirements after the final graduation check may request to exclude some graded courses from the GGA calculation. Any request should be sent to the major department directly after all the grades are finalized at the end of the term. Students should contact their major departments for details and should observe if there is any earlier deadline set by their major departments.

Students should also note that NO further changes in the academic record (GGA or Class of Honors) will be entertained after their graduation is approved by the University. Therefore, while checking their grades, students should check the GGA and courses excluded from the GGA Calculation from the unofficial transcript regularly.